MiniMax for PEFC – how to document activities to meet the standard's requirements? New!

This training will provide participants with the necessary tools and knowledge to effectively manage PEFC CoC documentation while minimizing administrative and bureaucratic burden.

Benefits of participating in the training:

• Gain practical knowledge on how to create minimal but effective PEFC CoC compliant documentation
• Learning techniques for minimizing bureaucracy in document management
• Exchange experiences and establish contacts with other industry specialists
• Receiving a certificate confirming participation in the training

Training duration: 1 day / 8 hours

Document confirming: Certificate of participation in the training

The aim of this training is to equip participants with the knowledge and skills to document activities related to the implementation and maintenance of the PEFC Chain of Custody (CoC) standard. The training aims to present a minimalist yet effective approach to documentation that allows for meeting the standard's requirements while minimizing bureaucratic burden.

The training is aimed at supply chain managers, sustainability specialists, PEFC CoC certification professionals, and anyone interested in chain of custody management.

Introduction to the PEFC CoC standard:

• An overview of the PEFC certification system and its importance in the sustainable management of forest resources
• Basic requirements of the PEFC CoC standard
• The importance of documentation in maintaining PEFC CoC compliance

Documenting activities within the PEFC CoC – MiniMax philosophy:

• The "MiniMax" philosophy in documentation: Maximum efficiency with minimal bureaucracy
• Key documentation elements required by PEFC CoC
• How to organize documentation so that it complies with requirements while not overburdening the organization?

Examples of PEFC CoC compliant documentation:

• Examples of minimum documentation requirements for individual processes
• How to create and maintain effective supply chain records?
• Case study: Examples from various industries – how to effectively document compliance with PEFC CoC requirements?

Minimizing bureaucracy while maintaining compliance:

• How to simplify documentation processes while maintaining full compliance with PEFC CoC?
• Automation and digitization of documentation – supporting tools
• Document version management and access control

Workshop: Creating Minimum Documentation for PEFC CoC Compliance

• Group work: Development of sample documentation for a selected process in accordance with PEFC CoC
• Presentation of the results of group work
• Feedback from the trainer and participants

Monitoring and updating PEFC CoC documentation:

• Regular documentation reviews and updates: How to stay compliant with the dynamic requirements of the standard?
• Internal audits and their role in maintaining documentation compliance
• Adapting documentation to changes in the organization or regulations

Using technology in documenting PEFC CoC:

• Overview of PEFC CoC Document Management Software
• Practical examples of digitizing documentation processes
• Benefits and Challenges of Digital Document Management

Discussion and questions from participants:

• Open discussion on challenges and best practices in documenting PEFC CoC compliant activities
• Question and Answer Session
• Exchange of experiences between participants

Training materials
Each participant will receive a set of materials that will include:

• Training presentations
• Sample PEFC CoC Minimum Documentation Templates
• Checklists and tools to support the documentation of activities compliant with the standard
• Additional reference materials and industry articles